OVALBIS PRIVACY POLICY

OVALBIS provides two principal environments:

OVALBIS Simulation — a business simulation environment designed to help students, aspiring entrepreneurs, and young entrepreneurs understand and practice real-world business decision-making.

OVALBIS Intelligence — a business management and intelligence environment designed to help real businesses manage, analyze, monitor, and improve their business operations.

This Privacy Policy explains how we collect, use, store, protect, share, and otherwise process information when you use OVALBIS, our websites, applications, APIs, and related services.

By using OVALBIS, you acknowledge that you have read and understood this Privacy Policy.

2. Information We Collect

We collect information necessary to provide, secure, improve, and personalize our services.

The information we collect may depend on how you use OVALBIS.

2.1 Account Information

When you create an account, we may collect:

Full name

Email address

Telephone number

Username

Password credentials

Country

Preferred language

Account type

Profile information

Subscription information

Passwords are stored using appropriate security mechanisms and are not stored as plain text.

3. Business Information

If you use OVALBIS Intelligence to manage a real business, you may provide business information such as:

Business name

Business registration information

Business location

Industry

Business size

Products and services

Customers

Suppliers

Employees

Branches

Business targets

Business plans

Sales information

Purchase information

Inventory information

Operational information

You remain responsible for ensuring that you have the necessary rights and permissions to provide information about your business, employees, customers, suppliers, and other individuals.

4. Financial and Accounting Information

OVALBIS Intelligence may process business financial information entered or generated through the platform, including:

Revenue

Expenses

Sales

Purchases

Assets

Liabilities

Equity

Cash flow

Accounts receivable

Accounts payable

Payroll information

Tax information

Financial transactions

Financial statements

Budgets

Pricing information

Profit and loss information

Financial information may be used to generate accounting records, reports, analytics, forecasts, business health assessments, and recommendations.

OVALBIS does not sell users' business financial information.

5. Human Resources Information

If you use the HR features of OVALBIS Intelligence, you may provide employee-related information such as:

Employee name

Employee identification information

Position

Department

Employment information

Salary and compensation information

Attendance

Leave records

Performance information

Payroll information

Because HR information may contain personal information belonging to individuals other than the account holder, business users must ensure that their use of OVALBIS complies with applicable privacy and employment laws.

OVALBIS will process such information only for legitimate platform and business-management purposes authorized by the relevant business user.

6. Simulation Information

When you use OVALBIS Simulation, we may collect information about your simulated activities, including:

Virtual company information

Business decisions

Pricing decisions

Hiring decisions

Marketing decisions

Investment decisions

Procurement decisions

Sales decisions

Business strategies

Simulation performance

Profit and loss

Market share

Company growth

Competition results

Simulation scores

Leaderboard information

Simulation data may be used to provide the simulation experience, evaluate performance, improve simulation models, and provide educational feedback.

Simulation data does not necessarily represent actual financial performance.

7. Usage and Technical Information

We may automatically collect technical information when you access OVALBIS, including:

IP address

Browser type

Device type

Operating system

Login activity

Session information

Date and time of access

Pages and features used

Error information

General usage statistics

Security events

This information helps us operate, secure, troubleshoot, and improve the platform.

8. Payment Information

If you purchase a paid OVALBIS subscription, payment information may be processed by our payment service providers.

Depending on the payment method, we may receive information such as:

Payment status

Transaction reference

Subscription plan

Amount paid

Currency

Payment date

Billing information

We generally do not need to store complete payment card information ourselves when payment processing is handled by a third-party payment provider.

Payment providers may process payment information according to their own privacy policies and terms.

9. How We Use Information

We may use information collected through OVALBIS to:

Create and manage accounts

Authenticate users

Provide platform functionality

Manage subscriptions

Process payments

Provide business management tools

Generate financial reports

Manage inventory

Manage HR information

Generate business analytics

Generate business intelligence

Provide simulation services

Track targets and milestones

Generate recommendations

Provide customer support

Detect and prevent fraud

Protect platform security

Monitor system performance

Fix errors

Improve our services

Develop new features

Conduct statistical and aggregated analysis

Comply with legal obligations

Enforce our terms and policies

10. Business Intelligence Processing

OVALBIS Intelligence may analyze business information to produce:

Business performance indicators

Financial analysis

Business health scores

Risk indicators

Performance trends

Forecasts

Target tracking

Milestone tracking

Operational recommendations

Business improvement suggestions

These outputs are intended to support business decision-making.

OVALBIS does not guarantee that every recommendation, forecast, prediction, or analysis will be accurate or suitable for a particular business decision.

Users remain responsible for their business decisions.

11. Artificial Intelligence

OVALBIS may integrate third-party artificial intelligence services through APIs to provide features such as:

Business question answering

Business analysis

Explanation of business results

Report interpretation

Recommendations

Strategic analysis

Forecast interpretation

AI business assistance

Where AI services are used, OVALBIS may send relevant information required to answer a user's request to the applicable AI service provider.

We aim to minimize the amount of information sent to external AI providers and will design our AI integration so that unnecessary personal or confidential information is not transmitted.

OVALBIS may use structured and summarized business information rather than transmitting an entire business database.

Users should avoid entering highly sensitive information into free-form AI prompts unless such information is necessary and the platform explicitly supports its processing.

AI-generated responses may contain errors and should be reviewed before being relied upon for important business, financial, tax, legal, employment, or other decisions.

12. How We Protect Business Data

OVALBIS is designed to treat business information as confidential.

We intend to implement appropriate technical and organizational safeguards, including where appropriate:

Encryption in transit

Secure password storage

Access controls

Role-based permissions

Authentication controls

Database security

Audit logging

Backup procedures

Monitoring

Security testing

Data isolation between businesses

Restricted administrative access

No internet-based system can be guaranteed to be completely secure. Therefore, although we take reasonable security measures, we cannot guarantee absolute security.

13. Data Isolation

OVALBIS is designed as a multi-business platform.

Business data belonging to one organization should not be accessible to another organization unless:

The user is authorized to access it;

The business explicitly shares it;

The user has administrative authorization; or

Disclosure is required by law.

We implement access controls intended to prevent unauthorized cross-business access.

14. Data Sharing

We do not sell users' personal information or confidential business information as a commercial data product.

We may share information with carefully selected service providers where necessary to operate OVALBIS.

These providers may include:

Cloud hosting providers

Database infrastructure providers

Payment processors

Email service providers

Authentication providers

Analytics providers

Security providers

AI service providers

Customer support providers

Service providers are expected to process information only for authorized purposes and subject to appropriate contractual or technical safeguards where applicable.

15. Legal and Regulatory Disclosure

We may disclose information where reasonably necessary to:

Comply with applicable law

Respond to lawful requests

Protect our rights

Protect users

Investigate fraud

Prevent abuse

Protect the security of OVALBIS

Respond to legal proceedings

Enforce our agreements

We will seek to limit disclosures to information reasonably necessary for the applicable purpose.

16. Aggregated and Anonymized Information

We may create aggregated or anonymized information from platform data.

For example, we may analyze:

General business trends

Anonymous usage statistics

Feature usage

Simulation performance patterns

General industry trends

Where information has been properly anonymized or aggregated so that it cannot reasonably be used to identify an individual or business, it may be used for analytics, research, product development, and service improvement.

We will not intentionally publish confidential business information that identifies a specific business without appropriate authorization.

17. Data Retention

We retain information for as long as reasonably necessary to:

Provide our services

Maintain business records

Provide historical reports

Meet legal requirements

Resolve disputes

Enforce agreements

Maintain security

Prevent fraud

Retention periods may vary depending on the type of information and the purpose for which it was collected.

18. Account Closure and Data Deletion

Users may request closure of their OVALBIS account.

Depending on the applicable circumstances, we may allow users to:

Export certain information

Delete their account

Delete business information

Request correction of inaccurate information

Some information may need to be retained for legal, security, accounting, fraud-prevention, or legitimate operational purposes.

Deletion may therefore not always result in immediate or complete removal from all systems and backups.

19. User Rights

Depending on applicable law, users may have rights concerning their personal information, including the right to:

Access personal information

Request correction

Request deletion

Request restriction of processing

Object to certain processing

Request data portability

Withdraw consent where processing is based on consent

Submit a complaint to an applicable data protection authority

Requests may be subject to identity verification and applicable legal limitations.

20. Business Owner Responsibilities

When a business uses OVALBIS to process information about employees, customers, suppliers, or other individuals, the business may have its own legal responsibilities as a data controller or equivalent role.

The business owner is responsible for:

Having a lawful basis for collecting information

Providing appropriate privacy notices

Obtaining required permissions or consents

Entering accurate information

Managing user access

Protecting account credentials

Removing unauthorized users

Complying with applicable employment, tax, accounting, and privacy laws

OVALBIS provides technology to support business operations but does not replace the business owner's legal responsibilities.

21. Cookies and Similar Technologies

OVALBIS may use cookies and similar technologies to:

Keep users logged in

Maintain sessions

Remember preferences

Improve security

Understand platform usage

Improve performance

Where required by applicable law, we will request appropriate consent for non-essential cookies.

22. Communications

We may send users service-related communications such as:

Account verification

Password reset messages

Security alerts

Payment notifications

Subscription notifications

System notifications

Important service updates

Where permitted by law and subject to applicable consent requirements, we may also send marketing communications.

Users may opt out of non-essential marketing communications.

23. Children's Privacy

OVALBIS Simulation may be used in educational environments.

However, OVALBIS is not intended to knowingly collect personal information from children in violation of applicable laws.

Where educational institutions use OVALBIS with students who are minors, the institution and OVALBIS will need to establish appropriate arrangements concerning student information, permissions, and applicable privacy requirements.

Where required, parental, guardian, school, or institutional authorization may be necessary.

24. International Data Processing

OVALBIS may use service providers or infrastructure located in countries other than the country where a user or business is located.

As a result, information may be transferred or processed internationally.

Where applicable, we will seek to use appropriate safeguards for international data transfers.

25. Third-Party Services

OVALBIS may integrate with third-party services.

Examples may include:

Payment providers

AI providers

Cloud infrastructure

Email services

Authentication services

Analytics tools

When you interact with a third-party service, that service may process information according to its own privacy policy.

Users should review the privacy policies of third-party services where appropriate.

26. External Links

OVALBIS may contain links to external websites or services.

We are not responsible for the privacy practices or content of external websites.

Users should review the privacy policies of external services before providing personal information.

27. Data Breach

If OVALBIS becomes aware of a confirmed security incident involving personal or confidential information, we will assess the incident and take appropriate action in accordance with applicable law.

Where legally required, we will notify affected users and/or relevant authorities within the applicable timeframe.

28. Changes to This Privacy Policy

We may update this Privacy Policy from time to time.

When significant changes are made, we may provide appropriate notice through the OVALBIS platform, website, email, or other reasonable communication method.

The updated policy will include a revised "Last Updated" date.

29. Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or the processing of your information, please contact:

OVAL LTD

Platform: OVALBIS

Email: [privacy@yourdomain.com]

Website: [https://www.yourdomain.com]

Address: [Insert registered business address]

Data Protection Contact: [Insert contact/person if applicable]

30. Important Notice

OVALBIS provides business management, simulation, analytics, and decision-support technology.

Information, forecasts, recommendations, simulations, AI-generated responses, accounting calculations, tax calculations, and business insights provided through OVALBIS should not automatically be considered professional legal, tax, accounting, investment, employment, or financial advice.

Users should obtain advice from appropriately qualified professionals where required.